Application to the NDEB Equivalency Process
Application to the NDEB Equivalency Process involves three steps:
1. Creation of an online profile
Graduates of eligible non-accredited dental programs can apply for the NDEB Equivalency Process through the NDEB online portal. To create an online profile you will need:
- a current photograph in JPEG or PNG format
- a valid credit card
The following documents are designed to help you create your online profile:
- Detailed instructions for submitting your online application for the NDEB Equivalency Process
- Terms and Conditions – NDEB online submissions
2. Submission of required documents
After creating an online profile, you must submit a series of required documents. The Guidelines for Required Documents and the Confirmation of Degree Completion form will be available on the dashboard of your online profile.
If you are unable to submit the required documents due to circumstances beyond your control you may use the NDEB Alternative Documentation Submission process.
3. Credential verification
All required documents are subject to the NDEB’s credential verification process. This process takes about 12 weeks from the time all the required documents are received.
As documents are moved through the credential verification process, the status of each document is updated in your online profile. When all of the required documents are accepted, you will receive an email indicating that your application has been approved, and you will be eligible to register for the Assessment of Fundamental Knowledge (AFK).
You can view the status of your documents by logging on to your online profile.
When a document does not meet the requirements for credential verification you will receive notification by email. The email will outline what you need to do to complete the application.
When documents are submitted incorrectly, credential verification can take an additional 12 weeks from the time the correct documentation is received. Review the Guidelines for Required Documents carefully to ensure your documents meet the necessary criteria.
The NDEB’s credential verification process and document requirements are established using best practice and research into documents issued internationally. The NDEB monitors the circumstances in all countries to maintain reasonable documentation standards.
The following lists outline the documents required by each applicant. Specific information for each document can be found in the Guidelines for Required Documents available on the dashboard of your online profile.
Documents to be sent directly to the NDEB by the university:
- Confirmation of Degree Completion Form
- Official Academic Record
Documents to be submitted by the applicant:
- Page 1 of the Required Documents Form, signed and dated
- Notarized photocopy of valid government issued photo identification
- Notarized copy of proof of name change/difference in name, if applicable
- Translation of proof of name change/difference in name, if applicable
- Original final dental degree
- Original internship completion certificate, if applicable
If the documents provided are not originally issued in English or French, you must also submit an accurate, word-for-word translation of the document.
Understanding the required documents
Delays in credential verification can be avoided by making sure each of the required documents meets the criteria outlined in the Guidelines for Required Documents.
The NDEB looks for the following criteria when reviewing notarized documents and original translations by certified translators:
- Notarized photocopies must bear the original seal and signature of a Notary Public or a Commissioner of Oaths.
- The Notary Public or Commissioner of Oaths must make a photocopy of the original documents and place their stamp/seal on the photocopied document. Do not photocopy the document yourself.
- The seal/notary statement must state that the document is a true copy of the original document seen by the individual who has notarized the document.
- Original seals must display the credentials of the individual in English or French. Translated seals will not be accepted.
If you are unable to have documents notarized by a local Notary Public or Commissioner of Oaths, whose credentials are in English or French, you may have an Officer of a Canadian Consulate or Canadian Embassy make a notarized photocopy of the document.
- Must be done by a certified translator and bear the original seal and signature of the certified translator.
- Must be secured by the certified translator to a photocopy of the document in the original language. Documents paper clipped together will not be accepted.
- The certified translator must place their seal on all pages of the document.
- Original seals must display the credentials of the certified translator in English or French. Tranlsated seals will not be accepted.
A translation done or attested by a school official, such as a Dean or Registrar, or a notarized photocopy of a translation will not be accepted. In Canada, Associate Members and Candidates of the translation associations are not certified.
- An individual who has been evaluated by a translation authority and holds a licence, issued by a government-recognized translation association, to perform legal translations.
For a list of certified translators in Canada please visit http://www.cttic.org/member.asp. If you are outside of Canada and are unsure if your translations will meet the criteria listed above, email firstname.lastname@example.org and include the credentials of the translator in question. The NDEB will respond to your email within two weeks.
- An academic record is a complete record of all courses taken and individual grades obtained from all dental schools or faculties attended througout all years of the program.
- Academic records indicate the dates you attended the program
- An academic record issued by an affiliated collge will not be accepted.
The NDEB has developed a web-based self-assessment in order to help individuals gauge their ability to successfully complete the Assessment of Fundamental Knowledge (AFK).
The web-based self-assessment consists of 100 multiple choice questions. Upon completion, a tally of responses (correct, incorrect, and unanswered) will be provided, as well as guidelines on how to proceed based on the score. These results are provided as a guideline and do not prohibit you from taking the Assessment, nor do they guarantee that you will receive the minimum required test equated score on the Assessment.
Qualifying and Degree Completion Programs
Accredited Qualifying and Degree Completion Programs are offered by Faculties of Dentistry in Canada. These programs are designed to familiarize international graduates to dentistry and dental practice in Canada. Upon successful completion of a Qualifying or Degree Completion Program individuals are eligible to participate in the NDEB Certification Process.
Contact information for Canadian Qualifying and Degree Completion Programs can be found in the Reference Materials and Resources section of the website.
Can the NDEB assist in obtaining visas?
The NDEB cannot provide assistance in obtaining visas or other documents required for travel for the purposes of participating in the assessments/examinations. However, the NDEB can provide a confirmation of registration letter if requested. This letter will be sent to the address in your online profile by regular mail.