You must apply to the Certification Process before you can register for the Virtual OSCE. The Virtual OSCE can be taken as early as four months before you graduate.
How to Apply
Special Notice
Application for the March 2025 Virtual OSCE closes on January 6, 2025. You must have an approved application to register for the Virtual OSCE.
Application to the Certification Process involves four steps:
Step 1
Make sure you are eligible
Step 2
Review the required documents
Step 3
Follow these important guidelines
Step 4
Create an NDEBConnect account and submit documents
To apply to the NDEB Certification Process, follow these simple steps:
Select your category below and to see the documents you will need to submit.
You are eligible to take the Virtual OSCE four months prior to graduation. When you have passed the Virtual OSCE and graduated from your dental program you will be issued an NDEB certificate. Below is a list of documents that you must submit to the NDEB to complete your application and obtain your certification.
Required Documents: 4 months from completion of an accredited dental program
- What to SubmitHow to SubmitDescription
-
Mail to the NDEB office before the application deadline date.
Notarized photocopy of one of the following documents:
– Canadian provincial or territorial card
– Canadian passport
– foreign passport that meets the requirements outlined below
Certification Process Form
Mail to the NDEB office before the application deadline date.
Download the Certification Process form.
You must sign ALL documentation with the NDEB in the same manner as you have signed the government issued identification that you submit to the NDEB. Failure to sign forms in the same manner as your identification will require you to re-submit the incorrectly signed document(s).
You are eligible to take the Virtual OSCE four months prior to graduation. When you have passed the Virtual OSCE and graduated from your dental program you will be issued an NDEB certificate. Below is a list of documents that you must submit to the NDEB to complete your application and obtain your certification.
Required Documents: 4 months from completion of an accredited degree completion program
- What to SubmitHow to SubmitDescription
-
Mail to the NDEB office before the application deadline date.
Notarized photocopy of one of the following documents:
– Canadian provincial or territorial card
– Canadian passport
– foreign passport that meets the requirements outlined below
Certification Process Form
Mail to the NDEB office before the application deadline date.
Download the Certification Process form.
You must sign ALL documentation with the NDEB in the same manner as you have signed the government issued identification that you submit to the NDEB. Failure to sign forms in the same manner as your identification will require you to re-submit the incorrectly signed document(s).
Statements of Good Standing
Request the licensing authority submit the statement of good standing directly to the NDEB by the application deadline date.
A letter or certificate issued by all licensing bodies in which you were licensed, confirming that you are or were entitled to practice in the jurisdiction and that you were not disqualified, suspended, or prohibited from practising, and the regulatory authority is not aware of any matters that call into question your good standing, fitness to practise or ‘good character’ as a healthcare professional.
Applicants who hold an academic license or a license for internships only do not require a Statement of Good Standing.
Below is a list of documents that you must submit to the NDEB to complete your application and obtain your certification.
Required Documents: Received a BDS/DDS/DMD from an accredited dental program within the last 5 years
- What to SubmitHow to SubmitDescription
-
Mail to the NDEB office before the application deadline date.
Notarized photocopy of one of the following documents:
– Canadian provincial or territorial card
– Canadian passport
– foreign passport that meets the requirements outlined below
Certification Process Form
Mail to the NDEB office before the application deadline.
Download the Certification Process form.
You must sign ALL documentation with the NDEB in the same manner as you have signed the government issued identification that you submit to the NDEB. Failure to sign forms in the same manner as your identification will require you to re-submit the incorrectly signed document(s).
Statements of Good Standing
Request the licensing authority submit the statement of good standing directly to the NDEB by the application deadline date.
A letter or certificate issued by all licensing bodies in which you were licensed, confirming that you are or were entitled to practice in the jurisdiction and that you were not disqualified, suspended, or prohibited from practising, and the regulatory authority is not aware of any matters that call into question your good standing, fitness to practise or ‘good character’ as a healthcare professional.
Applicants who hold an academic license or a license for internships only do not require a Statement of Good Standing.
Proof of Graduation
An original official transcript of marks be sent directly from your university to the NDEB in a sealed envelope.
The NDEB accepts electronic submission of transcripts if they are received through the university’s official partner organisation. Accepted organisations are:
– MyCreds
– Parchment
– National Student Clearinghouse
– My eQuals
Electronic transcripts must be sent to verification@ndeb-bned.ca.
A final transcript must indicate the date the degree was conferred. An interim transcript of marks or letter will not include the date of conferral and is not acceptable.
If you received your BDS/DDS/DMD more than five years ago, you must submit a Special Consideration Application. This application will be reviewed by the Executive Committee to determine eligibility.
Required Documents: Received a BDS/DDS/DMD from an accredited dental program more than 5 years ago
- What to SubmitHow to SubmitDescription
-
Mail to the NDEB office before the application deadline date.
Notarized photocopy of one of the following documents:
– Canadian provincial or territorial card
– Canadian passport
– foreign passport that meets the requirements outlined below
Special Consideration Application Form
Mail to the NDEB office before the application deadline.
Download the Special Consideration Application Form.
You must sign ALL documentation with the NDEB in the same manner as you have signed the government issued identification that you submit to the NDEB. Failure to sign forms in the same manner as your identification will require you to re-submit the incorrectly signed document(s).
Dental Degree
Mail to the NDEB office before the application deadline date.
A notarized copy of the front and back of your dental degree. See below for information on the criteria for notarized documents.
Evidence of Continuous Practice
Mail to the NDEB office before the application deadline date.
You must submit the following evidence of continuous practice for the last 5 years:
– current resume indicating practice locations for the past 5 years
– original or notarized documentation that confirms continuous practice
– notarized copies of all dental licenses for the past 5 years
Evidence of Continuing Education
Mailed to the NDEB office before the application deadline date.
You must submit documentation of attendance at continuing education courses for the past 3 years.
Statements of Good Standing
Request the licensing authority submit the statement of good standing directly to the NDEB by the application deadline date.
A letter or certificate issued by all licensing bodies in which you were licensed, confirming that you are or were entitled to practice in the jurisdiction and that you were not disqualified, suspended, or prohibited from practising, and the regulatory authority is not aware of any matters that call into question your good standing, fitness to practise or ‘good character’ as a healthcare professional.
Applicants who hold an academic license or a license for internships only do not require a Statement of Good Standing.
Proof of Graduation
An original official transcript of marks be sent directly from your university to the NDEB in a sealed envelope.
The NDEB accepts electronic submission of transcripts if they are received through the university’s official partner organisation. Accepted organisations are:
– MyCreds
– Parchment
– National Student Clearinghouse
– My eQuals
Electronic transcripts must be sent to verification@ndeb-bned.ca.
A final transcript must indicate the date the degree was conferred. An interim transcript of marks or letter will not include the date of conferral and is not acceptable.
Successfully completed the NDEB Equivalency Process
If you have successfully completed the NDEB Equivalency Process you are not required to create a Certification Process application. Your existing NDEB account and ID number can be used to register for the Virtual OSCE.
Identification
Identification must be government issued and include:
- legal name (your document must show your name exactly as it appears on your online profile);
- date of birth;
- photo; and
- signature (All documentation with the NDEB, including forms and examinations, must be signed in the same manner as the ID).
The ID must be:
- valid (not expired);
- issued by a federal, provincial/territorial/state government authority; and
- no more than 10 years since issued.
Difference in Name/Name Change
If your current legal name is different than the name that appears on any of your documents, with the university, or your online profile, you must provide supporting documentation to confirm your identity.
The supporting documentation must include:
- your previous name in full,
- your current name,
- reason for change/difference of name,
- date of change/difference of name (if applicable).
Acceptable forms of documentation include:
- Notarized photocopy of a marriage certificate for a married surname change,
- Notarized photocopy of a legal name change document, or
- Original sworn affidavit attesting to the difference in your name for any reason other than a legal name change. For example, spelling error on documents issued by the university, cultural practice, abbreviations, etc.
Notarized
Notarization is not a verification or validation of the information in the document, or of your identity, but a declaration that the official has had seen the original document which was photocopied.
Documents requiring notarization must be notarized by either a Notary Public, lawyer, or Commissioner of Oaths and must meet the following criteria:
- The notarizing officer must make a colour photocopy of the original document. Do not photocopy the document yourself.
- The photocopy must bear the original seal and signature in ink of the notarizing officer.
- A seal or notary statement in English or French must be included, stating that the document is a true copy of the original document seen by the Notary Public, lawyer, or Commissioner of Oaths who has notarized the document. Translated statements are not accepted. By signing they attest to the fact that the copy is an exact duplicate of the original and not that the documents or its contents are authentic.
- The original seal must display the notarizing officer’s credentials, including full name and title of the notarizing officer, in English or French. Translated seals will not be accepted.
- No other original stamps or signatures other than the notarizing officer should be on the photocopy of the document.
- If the notarial statement is on a separate page, the Notary must be the one to attach the notarial certificate to the document.
- If you are unable to have document(s) notarized by a local Notary Public, lawyer, or Commissioner of Oaths, whose credentials are in English or French, you may have an Officer of a Canadian Consulate or Embassy, or a New Zealand Consulate or Embassy notarize your document(s).
Note: Residents of Québec should have their documents notarized by a notary public or lawyer. Learn more.
Original Sworn Affidavit
Original sworn affidavit means the applicant’s written sworn statement in English or French that is legally binding, signed and sealed, or stamped by a Notary Public, lawyer, or Commissioner of Oaths. Seals or stamps must be original and must display the credentials of the Notary Public, lawyer, or Commissioner of Oaths in English or French.
Translation
A certified translator is an individual who has been evaluated by a translation authority and holds a license, issued by a government recognized translation association, to perform legal translations.
Documents requiring translation must be done by a certified translator and must meet the following criteria:
- Be an original translation. Photocopies or notarized copies are not accepted.
- The certified translator must staple the original translation to a photocopy of the original document that was translated. Documents paper clipped together or that have been unstapled will not be accepted.
- The certified translator must place their original seal and initial or signature in ink on all pages.
- The original seal must display the certified translator’s credentials, including full name, license number, and title of certified translator, in English or French. Translated seals will not be accepted.
Translations will not be accepted if:
- the packet which was assembled by the translator has been taken apart for any reason.
- done by or attested by a school official.
- a notarized photocopy of a translation is provided.
- done by or attested by an Associate Member or Candidate of the translation associations in Canada, as they are not certified.
Transcripts
A transcript is a complete record of all courses taken and individual grades obtained from all dental schools or faculties attended throughout all years of the program, and the dates you attended the program. The final transcript must indicate the date the degree was conferred. An interim transcript of marks will not include the date of conferral and is not acceptable.