Examinees can request a test accommodation due to a documented disability, medical diagnosis, or for a religious reason. Requests for test accommodation are confidential. Examinees with disabilities who request an accommodation must provide the NDEB with relevant professional supporting documentation as determined by the NDEB.
Granting test accommodations
If the NDEB grants an accommodation, it will do so on human rights grounds to the point of undue hardship considering the cost, outside sources of funding, if any, and health and safety requirements. The accommodation cannot modify the nature and level of the competencies assessed, or represent a fundamental alteration of the test.
If the documentation provided supports a decision to provide accommodation, the NDEB will determine the date, location, and accommodations that can be offered.
Accommodation(s) are valid for one examination or assessment session and are not transferrable to subsequent sessions.
The acceptance of an accommodation means that you cannot submit a Compassionate Appeal after the examination or assessment on the grounds that your accommodation was insufficient.
The NDEB may deny your request for accommodation due to the date submitted or insufficient documentation.
Guidelines for Accommodation Requests
The Test Accommodations Coordinator will review the supporting documentation, consult with the examinee, and may discuss submissions with other senior staff as required.
Requests for test accommodation must be emailed to firstname.lastname@example.org by the registration deadline date and must be in PDF or jpeg format.
- Accommodation Request Examinee Form
- Accommodation Request Medical Professional Form or the ACS Accommodation Request Medical Professional Form
- Relevant professional supporting documentation as outlined in these guidelines
- Documentation from the office of students with disabilities or from the student affairs office of the faculty of dentistry that you attended describing the accommodations that you were granted during your DMD/DDS program (if applicable)
Original documents must then be sent by post or courier to the NDEB office.
Test Accommodations Coordinator
80 Elgin Street, 2nd Floor
Ottawa, ON K1P 6R2
Developmental Disabilities (DD) and Learning Disabilities (LD)
Relevant professional supporting documentation issued by a licensed clinical psychologist, licensed neuropsychologist, or licensed psychiatrist that includes
- current psychological assessment with a specific diagnosis (less than four years old) including clear evidence of the DD or LD. Individual learning styles and learning differences do not, by themselves, constitute a learning disability.
- evidence that the diagnosis does not rely solely on self-report in establishing developmental history, current symptoms, and evidence of clinically significant impairment.
- suggested academic accommodations and reason for the necessity of the accommodation.
- professional’s credentials.
Physical Disabilities and Impairments
Relevant professional supporting documentation issued by a licensed physician or licensed clinical professional that includes
- unequivocal diagnosis of a specific disability.
- the functional limitations caused by the disability and its impact on the examinee’s ability to take the examination under standard conditions.
- recommended accommodation(s) and the reason for the necessity of the accommodation(s).
- the professional’s credentials.
|Diagnosis||Accommodation typically granted||Information|
|Pregnancy||No accommodation||NDEB regulations permit examinees to use the washroom and have water during an examination or assessment. If you have a diagnosed high-risk pregnancy you are required to have your physician complete the Medical Professional Form.|
|Repetitive Stress Injuries||Breaks but no time extension||Diagnosis of anxiety disorders must show evidence of a long-term (3 months or longer) condition undergoing treatment.|
|Anxiety||Breaks but no time extension|
Requests for test accommodations must be emailed to email@example.com by the registration deadline date and must include a letter from your faith leader to support your request for accommodation. Email attachments must be in PDF or jpeg format.
Accessibility and disability
The NDEB special accommodations policy is compliant with accessibility standards under the Accessibility for Ontarians with Disabilities Act (AODA).
The Accessibility Standards for Customer Service, Ontario Regulation 429/07 came into effect on January 1, 2010. The Regulation outlines accessibility standards specific to customer service for every designated public sector organization and to every other person or organization that provides goods or services to members of the public or other third parties and that has at least one employee in Ontario. The Regulation addresses the following:
- establishment of policies, practices, and procedures
- use of assistive devices
- use of service animals and support persons
- temporary disruptions in services and facilities
- training for staff
- feedback process
- notice of available documents and format of documents.
In accordance with the definition in the Human Rights Code, Section 10 (1) of the Code defines “disability” as:
- any degree of physical disability, infirmity, malformation or disfigurement that is caused by bodily injury, birth defect or illness and, without limiting the generality of the foregoing, includes diabetes mellitus, epilepsy, a brain injury, any degree of paralysis, amputation, lack of physical co-ordination, blindness or visual impediment, deafness or hearing impediment, muteness or speech impediment, or physical reliance on a guide dog or other animal or on a wheelchair or other remedial appliance or device,
- a condition of mental impairment or a developmental disability,
- a learning disability, or a dysfunction in one or more of the processes involved in understanding or using symbols or spoken language,
- a mental disorder, or
- an injury or disability for which benefits were claimed or received under the insurance plan established under the Workplace Safety and Insurance Act, 1997