Policies for Assessments and ExaminationsRevised June 5, 2018
Dates and Locations
- The Written Examination and OSCE will be held on the first weekend in March, the last weekend of May, and the third weekend of November.
- The Assessment of Fundamental Knowledge will be held on the first Saturday in February and the second Saturday of August.
- The Assessment of Clinical Skills will be held either the first or second weekend in June and the first weekend in December.
- The Assessment of Clinical Judgement will be held the Friday preceding the Assessment of Clinical Skills in June and the Friday preceding the Assessment of Clinical Skills in December.
- The Dental Specialty Core Knowledge Examination will be held on the second Friday in September and the second Friday in February.
- Centres are established one year before the date of the assessment or examination.
- Centres will be established in Canada in several locations, provided there is an expectation of a minimum of 25 examinees at a location. Centres may be established outside of Canada. These locations must have acceptable security and an expectation of a minimum of 50 examinees.
- Examinees may be transferred to another centre if less than 25 individuals register at a centre. Registration may appear as tentative until the minimum number of registrations is reached.
- Established locations can be found on the NDEB website.
- The NDEB will not accommodate transfer requests.
- The application fee is payable once and non-refundable. Individuals who complete an online application more than once will be refunded the additional application fee(s) paid; however, will be subject to the administrative fee of $200 per additional application.
- Applicants to the Equivalency Process who were candidates in the former ODQ Equivalency Process, former ACFD Eligibility Examination candidates, and NDEB candidates must pay the application fee.
- Individuals who successfully complete the NDEB Equivalency Process are not required to pay the application fee for the NDEB Certification Process.
- Individuals who were participants in the NDEB Equivalency Process and subsequently complete a Qualifying Program or Degree Completion Program must pay the application fee for the NDEB Certification Process.
- A withdrawal fee of $250.00 per examination will be charged for withdrawal from the Written Examination, OSCE, and/or Dental Specialty Core Knowledge Examination (DSCKE) after the registration deadline date but before the examination date. Well documented evidence of illness or documentation of circumstances beyond a candidate’s control must be supplied at the time of withdrawal.
- A withdrawal fee of 25% of the assessment fee will be charged for withdrawal from the Assessment of Fundamental Knowledge, Assessment of Clinical Judgement, and/or Assessment of Clinical Skills after the registration deadline date but before the assessment date. Well documented evidence of illness or documentation of circumstances beyond a participant’s control must be supplied at the time of withdrawal.
- Manual rescore fees are non-refundable.
- Participants may request to cancel their Assessment of Clinical Skills Appeal. Cancellations will be subject to an administrative fee of $200.
- An examinee may request a withdrawal from an upcoming examination or assessment if the examinee receives a Pass resulting from a manual rescore or an ACS appeal. Withdrawal fees will be applied. If an examination or assessment is taken while a previous result is under review, no fees will be refunded.
- The ACS typodont viewing fee must be paid upon booking and is non-refundable.
- The results for the Written Examination and OSCE will be released as a “Pass” for successful candidates and a test equated, rescaled score for unsuccessful candidates.
- Results for the Assessment of Fundamental Knowledge and the Assessment of Clinical Judgement will be reported to participants as a Pass or Fail. Participants will also receive their test equated, rescaled score.
- Results for the Assessment of Clinical Skills will be reported to participants as a Pass or Fail. Participants will also receive their score for each requirement.
- Uploaded photographs that do not meet the application requirement will be deleted from the online application and notification and instructions will be sent to the applicant by email. If an acceptable photograph is not uploaded by the registration deadline date, registration will be cancelled and the appropriate withdrawal fees will apply.
- Requests to change assessment or examination language or dexterity must be received prior to the applicable registration deadline date. No language changes will be made after this time.
- Documentation received from a third party (e.g. educational institution) will not be sent to the applicant. All documents submitted by the university become the property of the NDEB and will not be returned.
- The NDEB reserves the right to change the application requirements, certification requirements, or instructions at any time.
- Cancellation or interruption of an examination or assessment caused by circumstances beyond the control of the NDEB, shall in no way render the NDEB liable for any claim arising from such cancellation or interruption other than the refund of examination or assessment fees, which will be at the discretion of the NDEB.
- A participant requesting to view their ACS typodonts must comply with the policies found on the NDEB website.
Download the Policies for Assessments and Examinations in PDF format.
What to Expect on Test Day
Handpiece Connections and Air Pressure
Each ACS location may have different handpiece connections. The handpiece connections and air pressure document provides images and descriptions of the handpiece connections at Canadian Faculties of Dentistry.
ACS Orientation video
This video should be watched prior to taking the ACS.
ACS FAQs - Updated November 2, 2018
The NDEB receives frequently asked questions and wants to supply all participants with the following information regarding the Assessment of Clinical Skills (ACS).
- Grading Criteria will be provided to each participant on Day 1 and Day 2. Protocols will be available onsite for consultation. Printed materials or hand-written notes are not allowed into the clinic.
- For the Record of Procedures Requirement, draft notes can be made on the back of the Record of Procedures Form.
- For the Record of Procedures Requirement, it is acceptable to use abbreviations provided the abbreviations meet North American standards, such as http://srmlibrary.weebly.com/uploads/1/3/7/3/13735714/__dentalpractice_abbreviations.pdf
- The date recorded on the Record of Procedures Form should be the date the Record of Procedures is completed.
- Dental regulatory authorities require that the dentist’s signature be located immediately adjacent to the last entry on the Record of Procedure. For the ACS, to preserve anonymity, participants must enter their NDEB ID number, instead of their signature, adjacent to the last entry in each requirement on the Record of Procedures Form.
- For the Provisional Crown Requirement, a study model will be supplied. It will not be a cast. It is permitted to handle the study model without gloves provided that the study model is in the designated non-sterile area of the dental operatory. If the study model is in the designated sterile area, proper infection control protocol must be followed.
- Each tooth manufactured for the Class II Amalgam Preparation and the Class III Composite Resin Restoration are subject to rigorous quality assurance procedures by the manufacturer and by the NDEB. The evaluation of the preparations will consider the extent of the caries present.
- Amalgam waste and sharps disposal containers will be provided. It is recognized that a small amount of excess amalgam will pass through the suction system.
- The use of clamp “Cushee” cushions and Wedgets® is permitted for the Dental Dam requirement.
For the Class II Amalgam Preparation Requirement, the A, D, and E grades of the External Outline Form criteria should read “Proximal and/or gingival margin clears adjacent tooth” instead of “Proximal margin clears adjacent tooth”.
How do I change my name with the NDEB?
If you need to change your name with the NDEB, you will be required to send a Request for Name Change Form and the documents listed on the form to the NDEB office by mail or courier.
If I withdraw from an exam can I register for the same exam at a different location?
Yes, you can withdraw from a session and register in another session if there is space available. Be aware that withdrawals can take up to two weeks to process and you will not be able to register for another exam until the withdrawal has been processed.
When will I get my original documents back?
Original documents are returned after the review of the credential is completed. When you document is returned, you will get an email indicating that your document has been returned to you as well as the tracking information.
When will I know the location of my examination?
Location memos are usually posted to your online profile within two weeks of the registration deadline date. Keep an eye out for the email indicating new information has been posted to your online profile.