To participate in the Assessment of Clinical Skills (ACS), you must have passed the Assessment of Fundamental Knowledge (AFK).

Log on to your online profile to register for an assessment.

Format and Content

Format

The ACS is a two-day assessment during which you perform a series of dental procedures on simulated patients (manikins) in a clinical setting.

Each day you will receive:

  • A typodont, labelled with your ID number mounted in a manikin on a dental chair.
  • A list of teeth for practice preparations.
  • A detailed list of required procedures specifying tooth numbers and surfaces.

You will also receive a scheduled time to perform the Rubber Dam Requirement.

Content

During the assessment, you will be required to perform the following:

  • Class II amalgam preparation.
  • Class III composite resin preparation.
  • Full metal crown preparation.
  • Metal-ceramic (porcelain fused to metal) crown preparation.
  • Endodontic access preparation on a molar tooth.
  • Direct Class II composite resin restoration on a pre-prepared* tooth
  • Direct Class IV composite resin restoration on a pre-prepared* tooth
  • Class II amalgam restoration on a pre-prepared* tooth.
  • Provisional crown restoration for a pre-prepared* metal-ceramic (porcelain fused to metal) crown preparation on Day 2 of the assessment. The original unprepared tooth will be in the typodont used on Day 1 of the assessment.
  • Rubber dam application

* a pre-prepared tooth will be supplied.

Participants will also be evaluated on the following:

  • Record keeping.
  • Infection control and material hygiene.

ACS Protocol and Orientation

The ACS Protocol contains important information regarding the assessment. This document should be read carefully.

Download the June 2019 ACS Protocol in PDF format.

The NDEB has created a short orientation video for the ACS. This video should be watched by any participant registered to take the assessment. 

ACS Locations

Handpiece Connections

Each ACS location may have different handpiece connections. The handpiece connections document provides images and descriptions of the handpiece connections at Canadian Faculties of Dentistry.

Clinics

The ACS is administered at Faculties of Dentistry in Canada and in New Zealand. Although the clinics use standard dental equipment, each of the dental clinics are different and may use slightly different equipment.

The NDEB is aware that some Faculties of Dentistry offer clinic orientation sessions through their Continuing Education Departments. You must contact the Faculties directly to inquire if they are offering an orientation session. Contact information can be found under the Reference Material and Resources section. The NDEB does not endorse or recommend any program for the purpose of preparing participants for NDEB examinations or assessments.

Passing Standard

You will receive a grade for each requirement as determined by the evaluation criteria for the requirement and the “Grade Derivation Grid”.  The final result will be determined using the “Final Result” Grade Derivation Grid.

In order to pass the ACS you must obtain:

Eight or more grades of A / A+ and no E grade
OR
Nine or more grades of A / A+ and no more than one E grade

The Grade Derivation Grid can be found in the ACS Protocol.

You can take the ACS a maximum of three times.

Viewing ACS Typodonts

Book a viewing time

If you have taken the NDEB Assessment of Clinical Skills (ACS) and would like to view your typodonts in person, go to BOOK NOW to book your appointment. Typodont viewings are optional and not required if you want to appeal the result of your ACS.

Appointment times are available weekly, from Tuesday to Thursday. Refer to the “During your appointment” section below for more information. 

Appointments are booked on a first come first served basis. A non-refundable fee of $100.00CAD will be charged to confirm your booking. If a person will be coming with you to your appointment, or a representative will be coming on your behalf this information must be provided at the time you book your appointment. You will receive confirmation of your appointment by email. For assistance with booking an appointment email appeals@ndeb-bned.ca.

When booking, you must use the email address provided on your NDEB online profile and include your NDEB ID. If an invalid NDEB ID number is entered in the online scheduler your appointment may be cancelled.

Booking Policy

Only one appointment per participant is permitted. Appointment times are available for 10 weeks from the date the results are released. Only participants who received a failing grade can request an appointment to view their typodonts. Participants with a pass result are not eligible to view their typodonts.

One person may accompany you during your appointment. If you are unable to come to the NDEB office to view your typodonts, you may send one representative in your place. If there is a change in the name of the person that will be accompanying you or your representative, you must notify our office by email at appeals@ndeb-bned.ca no later than five business days prior to the appointment.

The NDEB office is in a secure building; therefore, no other persons will be permitted in the building. Government issued photo identification must be presented upon entering the building. The name appearing on the identification must match our records. No children are permitted to accompany you during your appointment.

Late arrivals may not be permitted to attend a scheduled appointment. 

Cancellation/Rescheduling

If you need to cancel or reschedule your appointment, you must first cancel through the online scheduler. You can then reschedule your appointment if needed. Cancellations must be done within 24 hours of the scheduled appointment. The typodont viewing fee is non-refundable.

Prior to your appointment

About five days before your appointment, you will receive an email providing you with an electronic copy of the following documents:

  • Participant Communication Forms
  • Participant Identification Card
  • Time Delay Forms
  • Invigilator Notes
  • Infection Control Grading Form
  • Record of Procedure Grading Checklist
  • Dental Dam Grading Form
  • Photographs of the evaluation session, if applicable

During your appointment

Appointments are normally 1.5 hours long. At the beginning of the appointment, an NDEB staff person will provide you with detailed instructions on what you can bring into the viewing room. All personal belongings must be placed in designated area and cannot be accessed during your viewing. If you have a camera, it must be placed on the table prior to the start of the viewing.

You will be provided with:

  • An electronic copy of the documents previously emailed to you
  • A plastic perioprobe
  • A light
  • Paper to take notes
  • Pens or pencils
  • ACS Protocol

During your appointment you are permitted to take notes and pictures. You are permitted to bring loops but cannot have a light attached to the glasses. You are not permitted to:

  • Removed teeth from the typodonts
  • Take videos/film
  • Have metal instruments
  • Take impressions
  • Use dental floss
  • Use articulating paper
  • Use putty
  • Excessively rub or blow on the typodonts
  • Use sandpaper (your hands will be checked before the viewing starts)

Staff will not respond to assessment related questions. The NDEB reserves the right to video record all typodont viewings.

Food and drink are not permitted in the viewing room. If you require a break during the viewing, notify the NDEB staff person.

At the beginning of your appointment, you or your representative will be required to sign a form, confirming that you have read and understand these NDEB policies.

Post Appointment

Approximately one week after your appointment, you will receive an email providing you with an electronic copy of the following:

  • Typodont Viewing Form
  • Typodont Viewing Incident Form, if applicable

Appeals

Compassionate Appeal

If you feel you were prevented from demonstrating your ability during the examination because of a serious health circumstance or unanticipated circumstance during an examination, you can request a Compassionate Appeal.

If the circumstances beyond your control occur before the administration, you must withdraw. A withdrawal fee of 25% of the examination/assessment fee will be charged for withdrawal after the registration deadline date but before the testing date provided well documented evidence of illness or documentation of circumstances beyond your control is provided at the time of withdrawal.

How do I submit a Compassionate Appeal?

To submit a Compassionate Appeal, fill out the Compassionate Appeal Request Form and email it with your supporting documentation to appeals@ndeb-bned.ca with the subject “Compassionate Appeal”

Where can I find more Information?

The Compassionate Appeal Info Sheet provides an overview of the process. You can also find information in the NDEB By-laws.

ACS Appeal

If you have failed the Assessment of Clinical Skills (ACS), you may submit a written appeal to the NDEB within three months of the release of results. During an ACS Appeal, a panel of three Appeals Committee members will look at the procedures under appeal and determine if the grading criteria was applied correctly.

Assessment of Clinical Skills Appeal Process

Step 1 – Submitting an Appeal

Participants who have failed the Assessment of Clinical Skills (ACS) can make a submission in writing to the Appeals Committee outlining the grounds for requesting to have a grade(s) changed.

The NDEB will accept ACS appeal submissions as of February 12, 2019. 

  • Submissions can include photographs to illustrate the reason for a grade change, but the Appeals Panel will only assess the actual work performed during the assessment.
  • The cost of the ACS appeal is determined annually by the Board. The appeal fee must be paid through your online profile before you submit an appeal.
  • When the NDEB has received your appeal submission, you will receive notification of receipt by email. The email will include the date when your appeal will be heard.
  • You have seven (7) days from the date of your original submission to provide additions or changes to your submission. If your additions or changes are received more than seven (7) days after the original submission, your appeal may be deferred to the next meeting of the Appeals Committee. Additions or changes received after the Appeals Committee has reviewed the appeal will not be considered.

Step 2 – Review by the Appeals Committee

Before the Appeals Committee meets, the Committee will be provided with your appeal record which may consist of the following documents:

  • Your appeal submission.
  • Report of Results for the grades under consideration.
  • Typodonts with all Assessment teeth in position.
  • Identification Card.
  • Participant Communication forms.
  • Invigilator Notes Form for Participant.
  • Time Delay forms.
  • Any photographs taken during the evaluation of your typodonts. Note, there is no requirement to take photographs during the evaluation.

If you have appealed a change of grade for

  • Infection Control, the Infection Control Grading Form will be included.
  • Record of Procedure, the Record of Procedure Grading Checklist will be included.
  • Dental dam, the Dental Dam Requirement Grading Form will be included.

Appeal submissions are reviewed anonymously. Personal information such as name, gender, or country of origin will be removed.

A three-member Panel of the Appeals Committee will review the appeal record, verify if the work submitted was graded in accordance with the grading criteria for the assessment, and determine if any of the grades under consideration should be changed to a higher grade.

The Panel may use resources when considering your appeal, including but not limited to NDEB correspondence, notifications, protocols, policies, typodont viewing forms, etc.

The Appeals Committee will not take health issues or unanticipated extenuating circumstances beyond your control, such as medical or equipment issues, into consideration when reviewing your appeal submission. These are considered compassionate appeals and should be submitted according to the By-laws regarding compassionate appeals.

Step 3 – Results of the Appeal

The Panel will provide a Report of the Appeals Panel to NDEB staff. The report will then be circulated to you by email. Any grade changes will be updated and accessible in the “Results” section of your online profile.